In case you do not have a choice but to use this salutation, know how to use To Whom It May Concern in the right format in your letter to make sure that you sound professional. This is why it is better to avoid using “To Whom It May Concern” unless it is absolutely necessary to do so.
This makes it easy to find the name and information of the person you need to contact. While this phrase was commonly used in the past, most corporate communications have now shifted online.
Since it has already been established that this salutation is only used in formal letters, you need to ensure that you use the correct To Whom It May Concern format in order to form a good first impression. In such a case, instead of making a guess about who to address the letter to, you should use “To Whom It May Concern” in the salutation. For example, when sending out a cover letter along with a job application, you are not sure who is going to read it. It still continues to be used as a formal greeting when the name of the person receiving the letter is not known. This generic salutation was used as a form of greeting at the beginning of the letter when the sender was unaware of who would be reading the letter. Writing a letter “To Whom It May Concern” was used as a form of corporate communication when the recipient was unknown.
The use of this phrase in professional communication has reduced with the increased popularity of the internet. Why do people use the phrase “To Whom It May Concern”? How to write a To Whom It May Concern letter – example.When is it right to use 'To Whom It May Concern'.Steps to take before using ‘To Whom It May Concern'.When should you use "To Whom It May Concern.Why do people use the phrase “To Whom It May Concern”?.Read on to learn about the situations where it is okay to use this generic greeting and find out some better alternatives that you can use to address your letters. It can be difficult to understand when to use “To Whom It May Concern” to address your letter. A common way of addressing professional letters in the past was, “To Whom It May Concern.” It is a broad greeting that can be used when the name or title of the recipient is unknown such as contacting a new client or applying for a job. Without a proper greeting, the letter may seem incomplete and impolite. Any business correspondence has to have the right salutation.